Guides & resources

Tips and tricks from the Todolo team

Practical guides and comparisons from the Todolo team, from SOPs and checklists to picking the right tools for your operation.

One-to-one meetings with shift staff: how to run them around the rota

Run one-to-one meetings with staff who work shifts: how often, how long, what to ask part-time and zero-hours staff, plus a free 1-2-1 template.

Work WhatsApp groups: what they cost your team, and when to replace them

Running your team on a work WhatsApp group? The real risks for UK managers: GDPR, leavers, out-of-hours pings. House rules if you keep it, and when to switch.

The safety inspection isn't finished when you've walked it

A workplace safety inspection checklist by area, who should walk it and how often — and the part that decides everything: every finding needs an owner and a date.

The employee handbook nobody opens: writing one frontline teams actually use

What belongs in an employee handbook for frontline and deskless teams, how to keep one version current across sites, and how to tell whether anyone finds the answer.

Retail peak season 2026: a store plan from Black Friday to Boxing Day

Retail peak season checklist for 2026: promotion changeovers, Christmas temps ready before their first shift, routines that hold and messages that land.

6 Best Connecteam Alternatives for Deskless Teams (2026)

Compare the best Connecteam alternatives for Nordic deskless teams: Todolo, Relesys, Beekeeper, Actimo, Quinyx, and Planday. Honest strengths and trade-offs.

Internal Communication in Hotels: Why It Breaks and How to Fix It

Why hotel communication breaks down between shifts and departments, and how to fix it: handoffs, daily briefings, a practical checklist, and the right tools.

Running Multi-Site and 24/7 Operations Across Time Zones

Run multi-site and 24/7 operations across time zones: follow-the-sun models, shift handover routines, a practical checklist, and consistent daily execution.

NIS2 and the Swedish Cybersecurity Act: Requirements in Practice

What NIS2 means in practice: who is covered, the key requirements, the Swedish Cybersecurity Act, penalties, and an operational checklist to prepare.

Employee Training Best Practices: From Onboarding to Everyday Operations

Make employee training part of daily work: faster onboarding, fewer mistakes, a practical checklist, and metrics beyond completed courses.

How to Improve Team Communication in Multi-Location Businesses

The seven communication problems that hit multi-site teams, with a checklist, a tool comparison and examples from restaurants, hotels and retail.

How many systems does your business actually need?

More systems solve individual problems but create daily friction. Learn how companies reduce admin and build clearer processes with fewer tools.

Digital Transformation in Manufacturing: How Modern Factories Improve Operations

Digitalize the factory floor without a multi-year IT project: digital checklists, deviation reports, SOPs and mobile workflows that reach the team.

Why many companies get stuck in constant firefighting

Firefighting feels like high tempo but is usually a structure problem. See how invisible dependencies form, and how to build calmer daily operations.

How the right software helps companies save money and work smarter

The biggest software cost never shows up on the invoice. Find the hidden cost of scattered systems and win back hours of daily work every week.

Why more restaurants are switching to Todolo

Restaurants rarely switch systems on a strategic whim. See what actually triggers the change, and what shifts once SOPs and routines get used every shift.

AI and Automation in Quality Management: Benefits, Use Cases, and Getting Started

How quality teams put AI and automation to work: inspections, deviations, data analysis, and a step-by-step path from pilot to full rollout.

Workflow automation that actually works day to day

Learn how workflow automation helps teams standardize tasks, assign responsibility, and keep recurring work moving without manual follow-up.

Technical debt is a symptom: Not the problem

Technical debt slows your systems. Operational debt slows daily work. See the difference, spot the warning signs and know where to put the effort.

What Is an SOP? Definition and How to Write One

What SOP stands for and how to write one: a step-by-step guide, a free SOP template and a filled-in example that teams actually use in daily work.

10 Essential Checklist Templates for Restaurant Operations

Opening, closing, food safety, service and maintenance: the 10 checklists every restaurant needs and how to get them used on every shift.

HACCP Implementation: A Comprehensive Guide for Food Businesses

What HACCP is, the seven principles, what your HACCP plan must contain, and how to implement it in a kitchen, factory or store without paper binders.

How to Reduce Workplace Incidents and Create a Truly Safer Work Environment

Reduce workplace incidents with risk assessments, a real safety culture, training, clear incident handling and follow-up that actually leads to action.

Internal Controls (ICP): A Practical DIY Guide

Plan, launch and improve your internal control program step by step: risks, controls, evidence, escalation and follow-up across multiple sites.

Mobile App for Deskless Workers: How to Create Structure, Communication and Quality Day to Day

What a mobile app for deskless workers must handle: tasks, checklists, documents, incidents and training, plus how to get the team to actually use it.

How's the View from the Other Side? A Guide to Auditing Your Customer Experience

Become a mystery shopper in your own business: define brand standards, build a scored audit checklist, capture photo evidence and follow up on actions.

Streamlining Operations: How Todolo Empowers Businesses

Who benefits from Todolo, which modules are included, and how tasks, communication, documentation and training come together in one single platform.