All-in-one
Tasks, documents and chat in a single app. Spend less time searching, more time doing.
For every team on every shift
The app your team actually opens.
Checklists, communication and training live in one place, so the people on shift stop hunting for the right form and start closing the day on time.
Industry wide trust
Trusted by industry leaders
Restaurants, retail, care and hospitality all run their quality work here, across hundreds of sites.
ROI & cost savings
Reduce costs across your entire operation
Most companies don't realise how much time and money goes every day into disconnected systems, unclear routines, missed follow-ups and manual admin.
Todolo brings communication, tasks, checklists, onboarding, documentation and workflows into one operational platform. Teams work faster, make fewer mistakes and hit less friction.
The result
- Fewer tools and lower software costs
- Less time spent searching for information
- Faster onboarding of new employees
- Reduced administrative work for managers
- Better follow-up and accountability
- Fewer operational mistakes and missed routines
- Higher productivity across teams
Customer stories
What our customers say
Three teams on what changed once the work moved into one place.
ESS Group
Carolina Blom
Head of Employer Brand & Talent Management
“What has really made the difference for us with Todolo is that communication, information and the tools for the daily operation now sit in one and the same place.”
Pinchos
Hamed Mirzaali
Franchise
“The system is flexible and adaptable, which allows us to tailor workflows to our needs. Whether it's about optimising working hours, keeping track of quality routines, or making sure important information reaches the right people at the right time, Todolo makes it simpler and more efficient.”
Oral Care
Christin Huber
Sweden Manager Clinics
“Todolo's system helps us make sure we work with high quality at all our clinics. The system is easy to use and appreciated by our operations. The support is excellent.”
Operational debt
When working no longer means under control.
Organisations build operational debt when temporary solutions quietly turn into permanent structures. A spreadsheet here, a group chat there, one more folder nobody can find.
It works until it doesn't.
For your team
One app for your whole shift
Checklists, communication and training in one place, so you can focus on the job instead of jumping between tools. No more hunting for forms or switching apps mid-task.
Works where you work
On your phone, tablet or computer. In the warehouse, on the shop floor, or at the office.
AI assistant
Say hi to TOD
Your company knowledge, on demand.
TOD is the AI that lives in your app, trained on your own handbooks and routines. Your team asks, TOD answers. Nobody digs through docs.
- Automated summaries
- Smart answers
- Proactive insights
TODTodolo14:05
Which cleaning routine applies to the fryer? 🍟
The weekly deep clean — filter out, oil drained, basket soaked 20 minutes. It is due today.📄 Kitchen cleaning · SOP-11
Perfect 👍
Core modules
Powerful tools for quality management
Everything you need to run your organisation's quality processes sits in one platform. Take the modules you need. They all talk to each other.
Operations
Run the day-to-day from one place. Checklists that actually get done, incidents captured as they happen, workflows that move each case forward, and an audit trail behind all of it.
- Checklists
- Incidents
- Workflows
- Audit
Communications
Reach the whole team where they already are. Feeds for what everyone needs to know, chats for what a few need to settle, and a shared calendar that holds the week together.
- Feeds
- Chats
- Calendar
People
Train, follow up and listen. Training and quizzes that show who knows what, 1-2-1s and surveys that show how the team is really doing.
- Training
- Quizzes
- 1-2-1
- Surveys
Knowledge
Everything you know in one place. Handbooks and documents always in the right version, and TOD answering questions straight out of them.
- Handbooks
- Documents
- TOD
Benefits
Why Todolo?
The changes teams tend to notice first, usually inside the first month.
Increased efficiency
Cut the time your team spends switching between tools, and let workflows run end to end.
Improved collaboration
Communication and document sharing sit in the same app, so teamwork stops depending on who saw which message.
AI-powered onboarding
Build training and task management with AI that does the heavy lifting on setup, so a new starter is productive far sooner.
Enhanced document accessibility
Reach every important document securely, from anywhere, at any hour of the shift.
Cost savings
Consolidate several tools into one platform and take the overlap out of your software spend.
Better quality management
Put robust quality control in place and let the results show up where your customers feel them.
White labeling
Make Todolo part of your company
See how leading customers weave Todolo into their brand, with custom profiles, home screens and a TOD that talks the way they do.
O’Learys
Taco Bell
Fabrique
Brödernas
Fair pricing
The same Todolo for everyone, whatever your size
Every customer gets the whole platform, and the price is based on how many employees you have. No module costs extra, and nothing sits behind a pricier tier.
Everything included
Priced on the number of employees
One platform and one way of counting, however big you are.
- The whole platform, every module
- Personal support by email and phone
- Connects to scheduling and HR, like Caspeco and Hailey
- Help with setup
- No long-term commitment
- 30-day money-back guarantee, no questions asked
Frequently asked questions
Is every feature included?
Yes. Every customer has the whole Todolo platform open to them, whatever their size, and no feature sits behind a pricier tier.
How does Todolo pricing work?
The price is based on how many employees you have. Everyone gets the same platform and the same help getting started, so there's no plan to choose. On the demo we'll work out what it comes to for you.
Do we have to take the whole platform?
No. The whole platform is always open to you, but if you only want to use part of it, you only pay for that part. You can bring in the rest when you're ready.
How long does it take to get started?
Most teams start with one module and add the rest when they're ready. You run the setup together with us, and the changes teams notice first usually show up within the first month.
Does Todolo work with the systems we already use?
Yes — Todolo connects with tools in payroll, HR, scheduling and productivity, from Microsoft to Nordic staples like Personalkollen and Hailey, and works alongside the ones it doesn't replace.
Can we run Todolo under our own brand?
Yes. White labeling puts your logo, colours, terminology and even your own domain on the platform, so it feels like your product to your team.
What if it doesn't work for us?
There's no long-term commitment and a 30-day money-back guarantee. If Todolo isn't the right fit, you walk away — that's the point of starting with a demo on your own routines.
30 min · your routines
See what Todolo would look like with your routines in it.
Tell us how a normal day runs, and we'll spend 30 minutes showing your routines in Todolo. Opening checks, shift handovers, a new starter's first week.
- Only your email is required
- No long-term commitment
- 30-day money-back guarantee
- We reply within one working day
413 27 Gothenburg, Sweden
info@todolo.se
Thanks for your request.
We'll get back to you as soon as we can.
“The best part is that we have not had to fit our business around a system. Together we have been able to build features from how we actually work and what our destinations need.”