Operations
Checklists that actually get done, incidents captured as they happen, workflows that move each case forward — and a full trail behind all of it when the auditor asks.
Operations that actually run smoothly
Take control of your daily operations. Todolo brings checklists, flex lists, and task management into one place, so your team knows exactly what to do, when to do it, and nothing falls through the cracks.
- Run daily checks from your phone. No clipboards, no lost papers.
- From opening routines to closing reports, all in one app
- Quality control that travels with your team
- Your handbooks and routines, always one tap away
Scheduled Checklists and Flex Lists in Todolo
Operations in Todolo is at the core of daily work. All scheduled checklists and flex lists come together in one place, giving you full control over both recurring routines and flexible tasks.
Scheduled checklists in Todolo are ideal for regular tasks such as daily cleaning routines, weekly safety checks, or other recurring processes. Flex lists handle ad-hoc tasks and urgent actions that arise when needed.
- Scheduled checklists for daily, weekly, or monthly routines
- Flex lists for ad-hoc tasks and urgent items
- Full overview and control over all Operations tasks
- Ensure nothing falls through the cracks
Structure and Adaptation for Your Business Needs
With Todolo Operations you can structure and adapt all work items to your organization's unique needs. The platform is intuitive and user-friendly: both management and staff can get started quickly and work efficiently.
The clear overview of scheduled and flexible tasks makes it possible to prioritize the right efforts. Bring all operational tasks into one platform and reduce the risk of misunderstandings and errors.
- Adapt Todolo Operations to your industry and processes
- Intuitive interface for quick adoption
- Prioritize and plan with clear visibility
- One platform for the entire team
Operations
Checklists that actually get done, incidents captured as they happen, workflows that move each case forward — and a full trail behind all of it when the auditor asks.
Checklists, deviations and incidents in the same app your staff already has in their pocket.
Checklists
Checklists
The routines that hold the day together, both the recurring ones and the ones started when something happens.
Scheduled routines
Daily, weekly and monthly checklists are created automatically per unit, with a clear deadline and visible status.
Flex checklists
Started when something actually happens — a delivery, a shift change, a machine acting up — without waiting for the schedule.
Answers that become evidence
Yes/no, text, multiple choice, temperature and photo are answered in the task itself, so the record builds while the work is done.
Incidents
Whatever goes wrong is captured where it is found, with an owner and a date.
Deviations on the task
Report straight from the checklist row, with a photo and a note on what went wrong.
Severity and ownership
Low, medium or high, an assigned person and a due date — no incident sits there without an owner.
The whole history
Comments, attachments and status changes stay on the case, so follow-up does not rely on memory.
Workflows
Build your own processes and let the system route them to the right person.
Your own fields
Text, numbers, dates, dropdowns, file uploads and unit pickers — the form follows the process, not the other way round.
Status flows
Each case moves through statuses you define, and can be followed as a board, a list or a calendar.
Automatic assignment
Rules pick the right person on submission: the manager of the chosen unit, a named individual, or whoever a dropdown points to.
Audit
The evidence is already there when someone asks — you do not have to assemble it.
A complete trail
Every completed task is stored with who did it, when, and what they answered.
Export as evidence
Pull the history as a PDF for the whole organisation, a unit group, a single unit or one checklist.
Live status
Completed, overdue, deviation or not applicable — day by day and unit by unit.
AI Assistant TOD for Operations
An important part of well-functioning operations is that information is easy to access. Todolo integrates communication with chat and social feeds, and the AI assistant TOD is available directly in the platform, in both web and mobile app.
TOD answers questions about routines, policies, and work items at any time. It reduces the load on managers and gives staff quick access to the right information, so everyone can work more independently and efficiently.
- TOD AI available in web and mobile app
- Answers to questions about routines and policies 24/7
- Reduce the load on managers and admins
- Quick access to correct information
Compliance and Quality Assurance with Todolo
By using Todolo for Operations, your organization ensures that routines and policies are followed correctly. Scheduled checklists and flex lists act as quality control: each step in the work process is documented and can be followed up.
This creates transparency and makes it easier to identify areas for improvement. With TOD, all employees get access to the same information and current guidelines.
- Documented quality control at every step
- Transparency and follow-up capability
- Stronger internal compliance with TOD
- Identify and improve processes
Mobility – Todolo Operations in Web and Mobile App
Todolo is available as a web app and mobile app. Your entire team can access Operations tools regardless of where they are. Especially valuable for businesses in retail, hospitality, service, or production.
With their phone in hand, employees can start, follow up, and report tasks in real time. It increases efficiency and reduces the risk of missed items.
- Web app and mobile app for the entire team
- Work anywhere: on the floor, in the field, or at the office
- Report tasks in real time from your phone
- Perfect for retail, hospitality, service, and production
Summary – Todolo Operations for Your Business
Todolo is a complete platform that helps businesses take control of their operational work. With scheduled checklists and flex lists, you get full visibility over both recurring and ad-hoc tasks.
By integrating communication and the AI assistant TOD, you get faster access to information, better compliance with routines, and a smoother workday. Mobility and accessibility mean the entire team can work efficiently regardless of location.
In short, with Todolo Operations your business can work more structurally, efficiently, and with higher quality. It leads to better results and more satisfied employees.
Benefits for your company
Reduce Errors & Rework
Standardized checklists and step-by-step procedures ensure every task is done correctly the first time, cutting down on costly mistakes and rework.
Faster Incident Resolution
Document incidents, assign owners, and track follow-up actions in one place. Todolo helps you close the loop on deviations and prevent recurrence.
Better Compliance & Audits
Maintain a complete audit trail of tasks, incidents, and corrective actions. Demonstrate compliance with industry standards and regulations.
Data-Driven Decisions
Analytics and reporting give you insights into operational trends, helping you optimize processes and allocate resources more effectively.
Real-world applications
Quality Control & Inspections
Run structured inspection routines with checklists, capture findings with photos and notes, and track corrective actions until closure.
Safety & Incident Management
Report and manage safety incidents, near-misses, and hazards. Assign investigations, document root causes, and monitor follow-through.
Maintenance & Facilities
Schedule and track maintenance tasks, log equipment checks, and ensure preventive maintenance never gets overlooked.
Ready to get started?
Let’s talk about how Todolo Operations can support your team’s daily work.