Core module
Handbooks and documents always in the right version — and TOD answering questions straight out of them, in the app where the work happens.
No long-term commitment. 30-day money-back guarantee.
One library
Every organisation runs on documents: handbooks, policies, procedures and templates. Scattered across drives, shared folders and an old intranet, finding the current version turns into a chore.
The Library is where all of it lives instead. One central, secure home, stored in the cloud with automatic backup and disaster recovery, so critical documents are protected and available to the people who need them.
On the floor
Four things that change in the first week, from the perspective of the person on shift.
Find any policy or procedure in seconds, straight from your phone.
One central library instead of scattered drives and folders.
Version control, so everyone works from the latest document.
Ask TOD and get answers straight from your handbooks.
Inside Knowledge
Three parts, one module. What TOD answers from is the same material your team reads, in the same version.
Routines and policies gathered so everyone reads the same thing.
Chapters and sections with one clearly current version, so nobody is left working from an old document.
Control who sees what by unit, unit group and role.
The library for everything that is not a handbook.
Upload, sort into folders and find it again with search.
Share internally with control over who may view and who may edit.
The AI that has read your material and answers from it, around the clock.
TOD answers from your handbooks and points to where the answer came from.
Ask from the chat or the phone mid-shift, without digging through a document library.
TOD analytics show what the team asks about, which handbooks get used, and which questions got no answer at all.
AI assistant
Import what you already have. TOD answers out of it from the first day.
Import existing material such as PDF or Word documents and Todolo structures it into a digital handbook people can navigate. Handbooks are published in the web and mobile app, searchable and available to every employee with the right access.
Handbooks are integrated with TOD, which answers questions directly from your documents. Instead of searching, your team asks and gets the right answer, drawn from your own policies, around the clock.
How long do we keep the temperature logs?
Two years. That's chapter 4.2 of the staff handbook, updated last month. Here's the section, and the export if you need it for the inspection.
Control and findability
A library is only worth having if people can find things in it and trust what they find. Version control, search and permissions are what make that true.
Every change to a document is tracked. Follow the full history of a file, compare revisions to see exactly what changed, and restore a previous version whenever you need to.
Full-text search and intelligent tagging make it easy to locate the right document in seconds, even across thousands of files. Organise by topic, team or process so the structure matches how you work.
Not every document should be visible to everyone. Granular, role-based permissions decide who can view, edit or approve each one, and an audit trail of changes and access supports compliance.
Benefits for your company
No more "which version is current?". Version control and automatic updates keep everyone reading the same thing.
Define who can view, edit or approve documents. Sensitive information stays protected while the right content stays available.
Full-text search and tagging help people find what they need in seconds rather than minutes.
Keep an audit trail of document changes and access, and show that policies are up to date and properly communicated.
Real-world applications
Centralise HR policies, safety manuals and operational procedures, so everyone has the current document.
Store procedures, work instructions and compliance documentation, with access controlled by role and location.
Keep standard templates and forms in one place, which cuts duplication and keeps output consistent.
In short
The Library gives your organisation a single source of truth for documentation. Secure cloud storage, version control, intelligent search and role-based access keep critical documents current, findable and protected.
Digital handbooks and TOD turn static documents into answers your team reaches in seconds. Paired with Education, the Library means everyone has the right information exactly when they need it.
The short version: less time spent searching and managing versions, more time on the work that matters, and everyone working from the same correct information.
Related guides
Compliance
A hands-on guide to plan, launch, and continuously improve your internal controls, with a focus on scaling with digital tools.
Food safety
Learn how to create and implement an effective HACCP plan for your food business. Step-by-step HACCP principles, hazard analysis, CCPs & compliance tips.
Security
What NIS2 means in practice: who is covered, the key requirements, the Swedish Cybersecurity Act, penalties, and an operational checklist to prepare.
Core modules
Knowledge works on its own. It works better with the three modules it already shares units, people and permissions with.
Checklists that actually get done, incidents captured as they happen, workflows that move each case forward, and an audit trail behind all of it.
ChecklistsIncidentsLearn moreFeeds for what everyone needs to know, chats for what a few need to settle, and a shared calendar that holds the week together.
FeedsChatsLearn moreTraining and quizzes that show who knows what. 1-2-1s and surveys that show how the team is really doing.
TrainingQuizzesLearn more